Employment Opportunities at the Carter

Chief Financial Officer

The Chief Financial Officer (CFO) is a senior member of the Amon Carter Museum of American Art leadership team, reporting to the museum Director. The CFO has primary responsibility for the implementation and management of the museum’s overall financial operations: policies, internal controls, financial analysis, investment oversight, accounting, and budgeting as needed for museum operations. The CFO directly supervises the accounting department, retail operations, and security and their personnel. The CFO interfaces with the Amon G. Carter Foundation on museum finance issues.

Responsibilities
Finance:
• Serve as a member of the museum’s Management Committee and act as a key advisor to the Director on strategic issues and long-term plans; work closely with the museum’s senior leadership team to formulate administrative policy
• Prepare or direct preparation of financial statements, operational analyses, budgets/forecasts, tax returns, or financial information required by internal staff, Finance Committee, Board of Trustees, and regulatory agencies
• Develop the annual operating, and capital budgets; analyze results throughout the year; identify potential issues; develop financial forecasting models; develop reports that afford the Director and senior managers increased knowledge of their budgets and how their decisions affect budgets
• Oversee the museum’s daily financial operations, accounting functions, annual audit, and preparation of tax returns, including Forms 990 and 5500
• Maintain close relationships with the museum’s Board of Trustees; provide staff support and timely/accurate analysis of financial position for the Audit/Finance Committee; prepare and distribute accurate financial reports to the Board of Trustees and Audit/Finance Committee
• Be attentive to ethics issues with regard to museum interactions involving trustees, officers, employees, and large donors
• Provide timely and accurate financial information to the Amon Carter Foundation Board and officers; respond to their inquiries
• Provide the analysis required to enable the Director and the Audit/Finance Committee to understand the workings and financial needs of the museum
• Direct and oversee all payroll functions including, but not limited to bi-weekly payroll processing, legal and ACMAA policy compliance, and proper recording in ACMAA financials to ensure accuracy, efficiency and effectiveness of the payroll system
• Maintain current knowledge of and ensure compliance with applicable federal, state, and local policies and procedures, and current accounting standards; maintain compliance for all grants from an accounting perspective; coordinate audit of museum accounts and financial transactions to ensure compliance with generally accepted accounting principles
• Manage, oversee, and maintain all functions within the museum’s accounts payable and accounts receivable systems to ensure proper controls and accuracy
• Supervise employees performing financial reporting, general accounting, billing, collections, payables, payroll, and budgeting duties; delegate authority for the receipt, disbursement, banking, protection, and custody of funds, securities, and financial instruments
• Work with the Director of External Affairs on gift agreements and fundraising guidelines
• Maintain relationships with the banks; manage, reconcile, and maintain all bank and cash accounts and provide accurate reporting of all museum cash positions
• Maintain endowment accounts and provide investment reporting
• Provide advice from a financial perspective on any contracts into which the museum may enter; review museum contracts for significant exhibitions
• Provide support to the entire museum in terms of budget planning, expense monitoring, budget projections, inventory and operating controls/compliance to ensure accurate accounting and management of all museum assets
• Seek opportunities to reduce expenses through various means, including the consolidation of positions, elimination of unnecessary processes, etc.
• Develop and manage a museum risk management program
• Establish and/or maintain the financial reporting systems and all accounting functions
• Work with staff to evaluate and advise on all earned income streams—Museum Store, events, education, member programs, and traveling exhibitions/works of art

Retail/Earned Income Operations:
• Assist Museum Store Manage/Buyer in developing a vision and long-term plan for the profitable growth of museum sales while reflecting the museum’s mission
• Oversee the museum store sales and merchandising operations
• Oversee buying expenditures, expenses, and staffing needs
• Train and supervise store management on new accounting procedures; implement procedures conducive to teamwork and achieving goals
• Advise on product selection and presentation and maintain appropriate systems for sales records, deposits, inventories, and inventory audit requirements
• Working with the Museum Store Manage/Buyer, direct the annual store physical inventory

Security:
• Oversee all security and safety operations of the museum leading to a safe, secure, environment for staff, visitors, and artwork
• Assist in developing an ongoing plan for upgrades in security systems
• Assist in developing a plan for the consistent onboarding of new security staff and continued education of security staff
• Working across departments, organize and direct all emergency planning activities resulting in an effective and reliable disaster preparedness program; assist in developing and updating the Emergency Response Manual
• Manage all risk related activity including insurance program, artwork protection, and life-safety leading to effective, comprehensive, and reliable programs; coordinate with the Director of Registration on annual renewal of fine arts insurance policy

Supervisory Responsibilities
• Prepare and administer annual performance reviews, goals, and update job descriptions as needed to provide the necessary feedback to and motivation of direct reports; promote a culture of high performance and continuous improvement that values a commitment to quality
• Manage the Accounting, Museum Store, and Security department staff including determining resource needs, hiring, appraisal, orientation, training, coaching, and development

Skills and Requirements
• Knowledge of accepted accounting and financial management principles including aspects unique to museums/not-for-profits such as grants, endowments, accessions, etc.; for-profit experience very beneficial
• Knowledge of and experience with accounting/payroll/financial management software programs
• Communicate effectively with internal and external resources, partners, executives, and coworkers. Experience reporting to Trustees in a complete and concise manner
• Ability to collaborate effectively in problem solving and decision-making
• Knowledge of economic and accounting principles and practices, financial markets, banking and the analysis and reporting of financial data
• Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, and coordination of people and resources
• Knowledge of applicable laws, legal codes, court procedures, precedents, and federal, state and local government regulations, as they apply to financial management and accounting
• Knowledge of principles and processes for providing superior internal and external customer services
• Knowledge and ability in the area of continuous process improvement
• Experience with and the ability to set goals and manage subordinate performance and effectively coach all levels of personnel
• Ability to effectively develop and accomplish financial management and accounting initiatives in an environment with adequate internal controls
• Ability to effectively communicate, lead, motivate, and seek feedback from employees, internal and external resources, managers, executives, and co-workers
• Strong presentation and verbal and written communication skills

Qualifications
• Relevant experience in a museum or non-profit organization
• Graduate Degree in Business or Finance at an accredited institution
• Extensive knowledge of budget planning and financial operations analysis
• Ideally the candidate would also have completed courses in management, business, marketing, and/or other business-related areas
• CPA/MBA credential preferred

Experience:
• Recent experience in Finance/Accounting Management in museum and/or not-for-profit
• Recent experience with current programs in computer-based financial management, Integrated Accounting Systems, payroll management, and grant accounting
• Broad experience in contract negotiations
• Experience overseeing retail operation and security department preferred
• Recent experience in Microsoft Office (Excel, Access, Word)

Other Job Requirements:
• Employment Verification
• Character References
• Education Verification
• Background Check (Financial/Criminal)
• Occasionally may be required to work nights and/or weekends

Application Information
Application deadline is October 24, 2014. Candidates are asked to submit a letter of interest, resume, references and salary history to
Mr. Justin Strom, Overton Group at 11431 N Port Washington Road in Mequon, WI 53092 or to jstrom@overtongroup.com EEOC

Digital Imaging Fellow

The Amon Carter Museum of American Art seeks a qualified individual to support the operations of the Collection Information and Imaging department related to IMLS digitization grant activities. Responsible for digital imaging activities including photographing negatives, transparencies, archival records, and ephemera; processing digital images; embedding metadata into individual image files; creating derivative image files; performing OCR on textual documents; and handling archival materials.

This is a temporary full-time, 35-hour per week position, Monday through Friday through September 30, 2016. There is the possibility of an extension beyond that date pending funding availability. Reports to Collection Information and Imaging Manager.

Duties include:

  1. Photograph archival objects for documentation, research, print and electronic publications following museum standards.

  2. Make judgments about proper object handing, lighting, and safe handling of equipment.

  3. Produce digital image files with various digital cameras. Produce digital image files from original negatives and transparencies in the archives collection.

  4. Process digital image files following museum standards for color management, file naming, metadata tagging, and network storage. Produce derivative image files from master image files. Manage digital files and metadata resulting from grant project on the museum network. Create PDFs, perform OCR, and provide quality control for textual documents.

  5. Collaborate with Senior Photographer and Collection Information and Imaging Manager to determine best practices, benchmarks, and project workflows.

  6. Work closely with project team to manage photography workflow and object handling.

  7. In collaboration with project team set and meet project goals and deadlines. Record and interpret digital imaging statistics for project reports and reviews.

  8. Assist with selection and maintenance of digital imaging equipment.

  9. Maintain confidentiality regarding all sensitive museum information.

The successful candidate will possess:

• Minimum BA degree in photography or related field or commensurate years of experience.
• Proficiency with Adobe Photoshop CS6 and Adobe Bridge CS6.
• Expertise using digital cameras and processing raw image files.
• Experience creating PDF documents and performing OCR.
• Knowledge and experience using museum industry standards for handling archival materials; additional training provided specific to ACMAA standards.
• Experience in color judgment and image quality control.
• Experience using Windows 7 and Mac OSX.
• Proficiency with MS Office products preferred.
• Excellent oral, written, and interpersonal communication skills.
• Willingness to follow required art handling procedures and wear required safety protection.

Satisfactory completion of post-offer drug and background screens required. Application deadline is October 15, 2014.

Please submit letter of application, resume, and references to HR Manager, Amon Carter Museum of American Art, 3501 Camp Bowie Blvd., Fort Worth, TX 76107. Fax (817) 665-4315 or Email human.resources@cartermuseum.org . (NO Walk-ins). EOE

Housekeeper, part-time

The Amon Carter Museum of American Art seeks a qualified individual to clean and maintain the museum buildings, grounds, and vehicles to ensure a healthy and pleasant experience for visitors and to provide a safe, clean work environment for staff and the museum’s collections. Housekeeper reports to the Housekeeping Supervisor.

Responsibilities

  1. Working under the direction of the Housekeeping Supervisor, clean assigned areas of the museum facility, grounds, central plant, and offsite warehouse facility. Cleaning duties include: sweeping, mopping, waxing, vacuuming, dusting, trash removal, break room cleanup, and washing windows. Complete assigned tasks in a timely manner.
  2. Operate vacuum cleaner, buffer, floor polisher, floor scrubber, and pressure washer safely, using prescribed methods and cleaning chemicals.
  3. Maintain the museum facility to ensure all areas are clean and free from slip, trip, and fall hazards; report maintenance needs to the Housekeeping Supervisor.
  4. Check email and work-order system for special cleaning assignments during each shift.
  5. Cleaning areas immediately that are soiled due to accidents, and assist with flooding hazards, oil or chemical spills, etc.
  6. Assist with evacuation and emergency procedures as needed.
  7. Operate dishwasher, load/unload; stock kitchen supplies.
  8. Weekend duties are required. In addition to routine cleaning, also perform weekend inventory audit and submit to the Housekeeping Supervisor.
  9. Maintain confidentiality of museum non-public information.
  10. Perform other duties as requested and as time permits.

Qualifications

• High school diploma or equivalent required trade school training a plus.
• Experience in building maintenance or janitorial work required.
• Ability to work congenially with museum staff, visitors, volunteers, and vendors.
• Ability to move items up to 25 lbs.; mobility over large areas. Ability to climb and work from a step ladder.
• Operate power equipment including power washer, buffing machine, carpet cleaning machine, etc. according to established procedures and in a manner that ensures the safety of persons and objects.
• Must be responsible and flexible; able to use good judgment.
• Must be able to write, understand, and to follow written and spoken English.
• Must be able to work weekends, evenings, and holidays as necessary. Must be available for overtime work when necessary.
• Ability to understand safety procedures; must exactly follow safety regulations, which include lock-out/tag-out procedure, hazard communication program, and bio-hazard procedures.
• Be proficient with computers, able to read and print email (MS Outlook) and work order system, complete and update inventory lists.

Must be available for work any day as scheduled between the hours of 7:00 a.m. and 5:00 p.m. May be requested to assist with museum evening events as needed. Satisfactory completion of drug and background screens required. The uniform is provided. To apply, email cover letter, resume and references to human.resources@cartermuseum.org or send to HR Manager, Amon Carter Museum of American Art, 3501 Camp Bowie Blvd., Fort Worth, TX 76107 - fax (817) 665-4315. EEOC. (No walk-ins). The Carter Museum campus is smoke-free.