Employment Opportunities at the Carter

Administrative Assistant for the Art and Research Department

Amon Carter Museum of American Art seeks an Administrative Assistant for the Art and Research Department. This position is full-time. The assistant will provide administrative support to the Art and Research staff; maintain calendars and assist with special projects.

Responsibilities
1. Provide administrative assistance to the Curators;
· Maintain Curatorial calendar and schedule meetings
· Proof acquisition proposals, track acquisitions and prepare routing sheets
· Assist with research projects as directed
· Assist with meeting preparation for Curatorial committees and produce agendas and
distribute attachments. Take and distribute committee notes when requested.

  1. Answer inquiries (including emails) and direct callers to the appropriate department staff member: Be familiar with museum collections, Curatorial functions, conservation practices, and museum programming, and exhibitions; have a working knowledge of the museum services and information pertaining to the Cultural District, Fort Worth, and North Texas area.

  2. Provide on-going administrative support to the department:
    · Daily, open and distribute departmental mail, send faxes, make photocopies, and PDFs.
    · Organize and maintain general departmental files, including budget preparation and files.
    · Draft, proof, and produce departmental correspondence; handle mailings and databases for the department; prepare purchase orders, check requests, and expense reports.
    · Make travel arrangements with itineraries for curators, conservators and visiting scholars as needed.
    · Assist the Curators by compiling and formatting object labels and distributing as needed.
    · Format, edit, and assemble staff PowerPoint presentations for meetings or programs.
    · Maintain office and program supplies; assist with purchasing supplies for the department in accordance with budget and purchasing guidelines.
    · Maintain Loan Calendar and issue deadline reminders
    · Prepare Curatorial information for Annual Report, Board of Trustees Quarterly Reports and other museum publications and ephemera.

  3. Assist the Exhibition Manager with loan request paperwork, approval lists, thank you letters for lenders and donors; assemble and format illustrated check lists for Curators.

  4. Maintain confidentiality regarding all sensitive museum information; other duties as assigned.

Skills and Requirements
· Proficient with Office XP and Windows, especially Word, PowerPoint and Excel; familiarity with collections management systems desirable.

Key Characteristics/Traits
· Ability to organize tasks and prioritize projects.
· Ability to work congenially and productively with staff and museum visitors.

Qualifications/Education
· B. A. degree; art history or related field desirable; ability to articulate general information about the museum's collections.
· Minimum three years administrative work experience. Excellent communications skills; proofing and writing skills in composition, spelling, punctuation, grammar.

Other Job Requirements
· Successful completion of Background Check

Email letter, resume and references to human.resources@cartermuseum.org or send to Human Resources, 3501 Camp Bowie Blvd., Fort Worth, TX 76107 or fax (817) 665-4315. EEOC. No walk-ins.

Drupal Development and Support

Independent Contractor: Skillset/Duties

The Amon Carter Museum of American Art is looking for Drupal development and support on an independent-contractor basis. Tasks range from upgrades, problem solving and new-content creation to providing support to in-house staff as needed and implementing site-redesign components. Candidates will have a strong background in Drupal, MySQL, HTML, Apache (basic understanding of terminal/command line), SCSS, Javascript, PHP, and Git/Git Hub (source control). Estimated 5-15 hrs/wk indefinitely, depending on project activity and maintenance needs. Work mostly via telecommuting, but availability by phone during the workday and for periodic in-office visits is required.

Qualified individuals should send their information to will.gillham@cartermuseum.org. EEOC. No walk-ins.

Events Support Staff

The Amon Carter Museum of American Art seeks qualified individuals to assist with museum events (set-up tables, chairs, place settings, floral arrangements, equipment) including cleanup and breakdown of the events.

Characteristic Duties and Responsibilities

  • Assist with preparation and provide support during events including exhibition receptions, cultivation dinners, public programs, and corporate events as directed by the Museum Events Manager. Must carry and maintain radio contact when on duty.
  • Arrange tables, chairs, place settings, floral arrangements and event equipment.
  • Assist with cleanup and breakdown after the event, mindful of the special nature of the art museum environment
  • Maintain inventories of event supplies, table service, silver, linens and paper items.
  • Assist with oversight of caterers and vendors on-site.
  • Inform the Museum Events Manager of any safety hazards or repairs necessary for event equipment.
  • Assist with event-related cleaning requests.
  • Submit hours worked on timesheet for approval and payroll in a timely manner.
  • Assist with emergency and evacuation procedures if requested.
  • Other duties as assigned.
  • Maintain confidentiality.

Supervision Received

Supervision and training is received from the Events Manager.

Qualifications

  • High school diploma; college or trade school certification required.
  • Prior VIP event experience preferred.
  • Food Handler Certification required (class provided); Texas Alcoholic Beverage Commission (TABC) certificate preferred.
  • Must be responsible, reliable and available to work the schedule necessary to support museum events scheduled early mornings, during the day, in the evenings and on weekends. The work schedule varies and may average five to twenty hours per week, with hours from 7:00 a.m. to 11:00 p.m.
  • Must follow proper food-handling etiquette and direction regarding preparation, handling, storage and disposal of food.
  • Excellent time management skills needed to perform duties according to deadlines and report to work timely when scheduled.
  • Must take direction well, follow instructions, and work without supervision.
  • Must be able to stoop, lift, and carry objects not exceeding 25 pounds. Job requires long periods of walking and standing.
  • Must be able to read and understand museum safety instructions and signage; must follow all museum regulations and instructions.
  • Good personal grooming and professional etiquette required at all times.

Note: Satisfactory completion of post-offer drug screen, physical, and Food Handlers Certification required. The required uniform and radio will be provided. The Carter Museum campus is smoke-free.

Email letter, resume and references to human.resources@cartermuseum.org or send to HR Manager, 3501 Camp Bowie Blvd., Fort Worth, TX 76107 or fax (817) 665-4315. EEOC. No walk-ins.

Executive Assistant

The Amon Carter Museum of American Art seeks a full time Executive Assistant to provide administrative support to the COO, Deputy Director, and Board of Trustees. This position also serves as the administrative counsel to the leadership team of the institution and assists the COO in coordinating plans to achieve museum goals.

Responsibilities
· Provide administrative support to the COO, Deputy Director, and the Board of Trustees.
· Maintain museum organizational records and official documents; articles of incorporation, bylaws, accreditation certificates, etc.
· Assist COO in gathering information and writing for special projects. Coordinate special projects related to institutional priorities, such as museum governance and strategic planning.
· Provide ongoing support through extensive interaction with the Board of Trustees; produce and distribute required notices, agendas, and annual and special reports for the meetings including executive summaries, periodic reports to Board, and other communications.
· Coordinate meetings of Board Committees; Executive, Acquisitions, Development, Audit & Finance, Building and Grounds, Nominating, ad
hoc committees, and other standing committees—and maintain meeting minutes, records, and bylaws; ensure accuracy and completeness of materials. Plan Board dinners and other meals needed for the Board Meeting.
· Coordinate Trustee orientation sessions annually and assemble relevant materials.
· Manage the daily scheduling, projects, and travel arrangements for the COO, Deputy Director, and Trustees including keeping electronic calendars, producing correspondence, detailed itineraries, and assisting with special projects.
· Assist with review and editing of outgoing correspondence produced by other departments; assist Public Information, Membership, Development, and Events staff with maintenance of invitation and mailing lists.
· Interact closely with the Board Development Committee and the Director of External Affairs with efforts related to museum fundraising (including periodic special campaigns) and donor relations. Organize donor interaction with the Executive Director.
· Advise on arrangements and preparations made by Events, Membership, Development, Security, and Facilities staff for events and museum-sponsored functions.
· Participate in regular meetings of the Leadership team. Maintain meeting calendar, notes, and agendas.
· Assist Executive Director with calendar coordination and travel arrangements.
· Maintain confidentiality of museum and sensitive information; other duties as requested.

Skills and Requirements
· Knowledge of museum Board governance, bylaws, and record-keeping requirements for accreditation and issues applicable to not-for-profit business preferred
· Strong proficiency with MS Office, Outlook, Power Point, Word, Excel
· Excellent oral, written, and interpersonal communication skills
· Thorough knowledge of current office practices and office equipment; knowledge of administrative policies and procedures; supervision of administrative support a plus
· Demonstrated ability to exercise confidentiality concerning business and personal correspondence; proven executive support skills or experience providing administrative project management in a fast-paced office environment with dynamic staff interaction
· Ability to coordinate meetings organized by the COO’s office and Board of Trustees to include scheduling new Trustee orientation sessions, standing committee and Trustee meetings, assembling meeting materials and communicating AV needs, refreshments and catering as needed.
· Proficient in English grammar, spelling, and composition; excellent skills composing, formatting, and accurately producing a variety of correspondence, reports, meeting minutes, and other records using MS Office.

Key Characteristics/Traits
· Accuracy, keen attention to detail, and ability to perform routine tasks timely is essential
· Proven ability to meet and deal effectively and discreetly with the public, Trustees, and staff
· Good judgment and patience in challenging situations; ability to take initiative in appropriate ways and deliver effective support
· A strong work ethic and high level of personal initiative and energy
· Ability to prioritize and coordinate multiple projects

Qualifications/Education
· Excellent Executive Assistant skills with at least 5 years of experience
· B.A. degree, knowledge of art terminology helpful
· Experience with budget planning and preparation
· Satisfactory background and drug screen results

Email letter, resume and references to human.resources@cartermuseum.org or send to Human Resources, 3501 Camp Bowie Blvd., Fort Worth, TX 76107 or fax (817) 665-4315. EEOC. No walk-ins.

Gallery Attendant, part-time

Under the supervision of the Security Supervisors, insure the safety of the collection, building, and visitors; assist visitors and ensure they feel welcome in the museum; assist in emergency situations as assigned. Work closely with Visitor Services Representatives to provide visitors with a positive and memorable experience at the museum.

Responsibilities
1. Observe museum visitors in all situations making sure that they do not touch or endanger works of art, paying particularly close attention during special events with large numbers of visitors present.
2. Insure visitor compliance with security procedures in a manner that promotes a positive visitor experience.
3. Provide visitors with brief information as needed, which may include information on directions, exhibitions, special events, and the cultural district; refer more in-depth questions to the Visitor Services Representative; furnish/reinforce museum rules regarding photography in the galleries.
4. Regularly observe surroundings to detect damage to the museum structure or works of art. Report evidence of damage to Security Supervisor or Control Room Operator immediately.
5. Be advised during roll call of special visitors or programs scheduled during your shift; advise your relief of this information.
6. Assist with evacuation from galleries, rescue from elevators, and use of fire extinguishers as required.
7. Provide security for other locations in the building or grounds; accompany outside vendors and contractors to behind-the-scenes locations and supervise them as they work. Assignments may occur on Mondays or outside regular museum hours.
8. Maintain confidentiality; other duties as requested.

Supervision Received
Supervision is received from the Security Supervisors; receive directions during each shift from the Control Room Operator on duty.

Qualifications
• High school diploma or equivalent; college courses preferred.
• Proper conversational use of English language required (bilingual skills helpful); must be able to transmit clear messages via radio. Must be able to read and understand written security and safety material.
• Must be able to stand for long periods of time.
• Must be courteous and poised when dealing with visitors and staff.
• Must be responsible, reliable, and flexible; able to take initiative, exercise good judgment, and follow instructions.
• Must be able to understand and follow chain of command.
• Must be available to work hours needed to support the security department.
• Must pass post-offer drug screen and background screen.
• Must be able carry and operate a fifteen-pound fire extinguisher.
• Must be able to assist persons requiring a wheelchair.
• Must be able to hear normal conversation; prosthetic acceptable.
• Must be able to hold a heavy door open for minutes at a time and to climb stairs.
• Must present a neat, clean, and present a professional appearance.
Note: The required uniform and accessories are provided.

To apply send cover letter, resume, and employment references to HR Manager, 3501 Camp Bowie Blvd., Fort Worth, TX 76107 fax (817) 665-4315, email human.resources@cartermuseum.org. EEOC.